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Accounting & bookkeeping

Stop chasing the same missing documents.

Lexi prepares the follow-up, keeps the work moving and shows you what needs your decision.

Show me where AI can help my business
A partner walking the team through a plan in an Australian professional services office
Harbourline StudioBank statement missingFollow-up ready for approval

Is any of this yours?

What we see in accounting practices

The same documents, chased every quarter.

  1. Bank statement missing

    Invoices and receipts are in. The statement is not.

  2. Lexi prepares the chase

    It names the one item still outstanding.

  3. You check it before it goes

    Nothing moves until the client manager says yes.

Prepared by Lexi

Reminder to Harbourline

Ready to check

With the client manager

Client manager

Waits for a yes.

We still need your bank statement.

Waiting for youSent to Harbourline Studio.

The busy season takes over the practice.

  1. Compliance fills the diary

    Follow-ups and other work keep moving to later.

  2. Lexi keeps the board current

    It flags any job about to miss its lodgement date.

  3. You decide what moves

    Nothing moves until the partner says yes.

Prepared by Lexi

Jobs near lodgement

Ready to check

With the partner

Partner

Waits for a yes.

Jobs close to lodgement. Move them?

Waiting for youBoard updated.

A month of work, rebuilt from memory.

  1. The work is done, the time is not

    Calls, reviews and emails, not yet entered.

  2. Lexi drafts the time entries

    From calendar, email and document activity.

  3. You confirm before it bills

    Nothing moves until the client manager says yes.

Prepared by Lexi

Draft time entries

Ready to check

With the client manager

Client manager

Waits for a yes.

Document review and a follow-up call.

Waiting for youSent to WIP.

More checks. Another spreadsheet.

  1. The file is in three places

    ID in a folder, screening in an email, a checklist in a spreadsheet.

  2. Lexi assembles the file

    It checks the documents against your AML/CTF programme.

  3. The partner decides the risk

    Nothing moves until the partner says yes.

Prepared by Lexi

Client file

Ready to check

With the partner

Partner

Waits for a yes.

File assembled. The risk call is yours.

Waiting for youRecorded on the file.

Your Lexi workspace

Your week, without the guesswork.

LexiBanksia Ledger

Your week at a glance

Banksia Ledger / Across the practice

This week

Two decisions need a person. Intake notes and proposal follow-ups are running. An engagement draft and a document follow-up are prepared. Document chasing and time capture still have gaps to resolve.

2Waiting on you
2Running
2Done
2Did not happen

The week in view

3
Mon
1
Tue
1
Wed
1
Thu
2
Fri

8 work items across the practice

The detail is ready when you need it.

Harbourline Studio

Quarterly accounts

Document checklist

  • InvoicesReceived
  • ReceiptsReceived
  • Bank statementMissing

The job is waiting on a bank statement. A follow-up has been drafted for review.

Draft follow-up

To Harbourline Studio / Quarterly accounts

Thanks for the invoices and receipts. We still need the bank statement to continue preparing the quarterly accounts.

Client manager reviews before sending.

Waiting on you

Banksia Ledger / Decisions and the work behind them

2 decisions

Decisions and activity

Review the client identification filePractice manager and partner / View decision

Lexi has assembled the file and flagged gaps for review. The practice manager checks it; the partner decides the client risk rating.

Client acceptance stays with the partner.

Review and sign the renewalRegistered person / View decision

The renewal dates have been tracked and paperwork pre-filled. The registered person reviews, signs and lodges it.

Signature and lodgement stay with the registered person.

What Lexi did and why

DonePrepared the engagement letter

Used the work type to prepare a draft. The partner still sets the price and reviews it before sending.

DoneNamed the missing document

Compared the checklist with received files, so the follow-up names the item still needed.

Where the work sits

New enquiries3 records
Waiting on youCollect and check the AML/CTF customer identification file

Reception and new enquiries / Practice manager

RunningDraft the intake note from a call or an overnight voicemail

Reception and new enquiries

DoneDraft the engagement letter from the work type

Reception and new enquiries

Practice compliance1 record
Waiting on youTrack renewal dates and pre-fill the renewal paperwork

Registration, CPD and practice compliance

Proposals and referrals1 record
RunningChase a quiet fee proposal on a schedule

Business development and referrals

Client work2 records
DoneChase the client for exactly the document still missing

Compliance and client work / Client manager

Did not happenA generic reminder goes out, or nothing goes out, while the specific document still missing for a job is not named anywhere.

Compliance and client work / Client manager

Billing and WIP1 record
Did not happenBillable time is rebuilt from memory and a search of the inbox once a month instead of captured as work happens.

Billing, WIP and debtors / Everyone who bills

Practice knowledge

The business context Lexi uses across your workspace

Lexi Brain
The practiceServices and priorities

Banksia Ledger

What we do
Bookkeeping, quarterly accounts and business advisory for established owner-managed businesses.
How we work
A client manager keeps each job moving. Partners review advice, pricing and client acceptance.
What matters this week
Collect missing documents, keep proposals moving and bring decisions to the right person.

From: Practice profile / Service guide

How Lexi uses this

Lexi uses the work type and practice priorities to prepare engagement drafts and organise the weekly overview.

People and rolesWho owns what

The people behind the work

Mia Bennett / Partner
Sets fees, reviews engagement letters and makes client acceptance decisions.
Noah Reid / Practice manager
Checks intake files, coordinates the team and tracks practice renewal dates.
Emma Clarke / Client manager
Owns Harbourline Studio's quarterly accounts and reviews client follow-ups.

From: Team directory / Responsibility guide

How Lexi uses this

Lexi routes intake checks to Noah, partner decisions to Mia and Harbourline follow-ups to Emma.

Working rulesChecks and approvals

How decisions are handled

Engagement letters
Prepare a draft from the work type. Mia sets the price and reviews the letter before it is sent.
Document follow-ups
Name the exact missing item. Use the approved wording; Emma reviews anything outside it.
Practice renewals
Track dates and prepare the paperwork. The registered person reviews, signs and lodges it.

From: Engagement checklist / Client communication guide

How Lexi uses this

These rules explain why an engagement draft can be prepared while its approval still waits for a person.

Client contextHarbourline Studio

Harbourline Studio

Current engagement
Quarterly accounts. Emma Clarke is the client manager.
Documents on hand
Invoices and receipts received. The bank statement is still missing.
Communication preference
Short email follow-ups that name the outstanding document and explain the next step.

From: Client file / Quarterly accounts checklist

How Lexi uses this

Lexi uses this checklist to draft the bank-statement follow-up without asking again for invoices or receipts.

Your work this week

Emma Clarke / Client manager

My workspace

Morning, Emma. A client follow-up and your time entries are ready to check. Lexi has kept the next steps with each assigned job.

3Assigned jobs2Need your review1In progress
Harbourline Studio

Quarterly accounts / Today

Check the bank-statement follow-up

Lexi named the missing document and drafted the email.
Cedar Lane Design

Bookkeeping / Today

Confirm your time entries

Drafted from the job's calendar and document activity.
Northbank Plumbing

Quarterly accounts / Thursday

Prepare the file for partner review

One unmatched transaction needs your check.In progress

What Lexi prepared

Checked Harbourline's document list and drafted a specific follow-up. Prepared Cedar Lane's time entries for you to confirm.

My assigned work

Emma Clarke / Your clients and next steps

3 jobs
Harbourline Studio

Quarterly accounts / Today

Check the bank-statement follow-up

Lexi named the missing document and drafted the email.
Cedar Lane Design

Bookkeeping / Today

Confirm your time entries

Drafted from the job's calendar and document activity.
Northbank Plumbing

Quarterly accounts / Thursday

Prepare the file for partner review

One unmatched transaction needs your check.In progress

Keep the handover with the job

When your checks are complete, Northbank's quarterly accounts go to Mia Bennett for partner review. Advice and sign-off stay with the partner.

Waiting on you

Emma Clarke / Work ready for your review

2 reviews
Harbourline Studio / Check the follow-upMissing bank statement / Draft ready

Thanks for the invoices and receipts. We still need the bank statement to continue preparing your quarterly accounts.

Lexi used the job checklist and the client's preference for short, specific emails. Emma reviews the wording before sending.

Cedar Lane Design / Confirm time entriesToday's bookkeeping / Time draft ready

Client call: 20 minutes. Document review: 35 minutes. Lexi used the calendar and document activity to prepare these entries.

Emma checks the job, duration and description before the time is recorded. Billing decisions stay with the partner.

Practice knowledge

The business context Lexi uses across your workspace

Lexi Brain
The practiceServices and priorities

Banksia Ledger

What we do
Bookkeeping, quarterly accounts and business advisory for established owner-managed businesses.
How we work
A client manager keeps each job moving. Partners review advice, pricing and client acceptance.
What matters this week
Collect missing documents, keep proposals moving and bring decisions to the right person.

From: Practice profile / Service guide

How Lexi uses this

Lexi uses the work type and practice priorities to prepare engagement drafts and organise the weekly overview.

People and rolesWho owns what

The people behind the work

Mia Bennett / Partner
Sets fees, reviews engagement letters and makes client acceptance decisions.
Noah Reid / Practice manager
Checks intake files, coordinates the team and tracks practice renewal dates.
Emma Clarke / Client manager
Owns Harbourline Studio's quarterly accounts and reviews client follow-ups.

From: Team directory / Responsibility guide

How Lexi uses this

Lexi routes intake checks to Noah, partner decisions to Mia and Harbourline follow-ups to Emma.

Working rulesChecks and approvals

How decisions are handled

Engagement letters
Prepare a draft from the work type. Mia sets the price and reviews the letter before it is sent.
Document follow-ups
Name the exact missing item. Use the approved wording; Emma reviews anything outside it.
Practice renewals
Track dates and prepare the paperwork. The registered person reviews, signs and lodges it.

From: Engagement checklist / Client communication guide

How Lexi uses this

These rules explain why an engagement draft can be prepared while its approval still waits for a person.

Client contextHarbourline Studio

Harbourline Studio

Current engagement
Quarterly accounts. Emma Clarke is the client manager.
Documents on hand
Invoices and receipts received. The bank statement is still missing.
Communication preference
Short email follow-ups that name the outstanding document and explain the next step.

From: Client file / Quarterly accounts checklist

How Lexi uses this

Lexi uses this checklist to draft the bank-statement follow-up without asking again for invoices or receipts.

A working estimate for your practice

What it is worth to you

Pick the work. Watch Lexi do it. See what comes back.

Work areas. Tick to count one in your figures; choose its name to watch it run.

A$59,742 back each year

1,024.5 hours back for other work each year.

A$1,245 and 21.3 hours a weekA$4,978 and 85.4 hours a month

This work costs you A$90,828 a year today.

Compliance and client work

  • Lexi Automation
  • Lexi reads and drafts
  • A named person decides

Compliance and client work

  1. Draft the missing-document reminderReads and drafts
  2. Approve and send each missing-document reminderClient manager decides
  3. Read and code source documentsReads and drafts
  4. Prepare bank-feed matchesAutomation
  5. Prepare the BASReads and drafts
  6. Prepare the tax return or financial statementsReads and drafts
  7. Review the prepared workPartner decides
  8. Lodge with the ATORegistered agent decides
  9. Prepare the payroll and superannuation runAutomation
  10. Approve payroll and superannuation releasePartner decides
  11. Track the approved job queueAutomation
  12. Track the lodgement programme and its deadlinesAutomation

Reception and new enquiries

  1. Approve the accounting work call greeting and intake scriptPractice manager decides
  2. Use the approved accounting work call greeting and questionsAutomation
  3. Capture the accounting work call into a draft intake noteReads and drafts
  4. Read web form and referral enquiriesReads and drafts
  5. Approve first-meeting booking rules and confirmation templatePractice manager decides
  6. Book the first meeting into the right person's diaryAutomation
  7. Check whether the practice can act, on capacity, independence and fitPartner decides
  8. Collect AML/CTF customer identification before onboardingReads and drafts
  9. Decide the AML/CTF risk rating and whether to proceedPartner decides
  10. Draft the engagement letter from the work typeReads and drafts
  11. Approve the engagement termsPartner decides
  12. Send, chase and confirm the executed engagementOffice admin decides

Business development and referrals

  1. Draft the fee proposal from the work typeReads and drafts
  2. Approve proposal reminder template and schedulePartner decides
  3. Chase a quiet proposalAutomation
  4. Draft the referral relationship noteReads and drafts
  5. Approve and send the referral notePartner decides
  6. Decide the feePartner decides

Billing, WIP and debtors

  1. Draft time entries against the jobReads and drafts
  2. Confirm the time entriesFee earner decides
  3. Review WIP and decide what to billPartner decides
  4. Approve and raise the invoicePractice manager decides
  5. Approve debtor reminder template, recipients and escalation schedulePartner decides
  6. Chase the overdue ladderAutomation
  7. Decide to write off or escalatePartner decides

Registration, CPD and practice compliance

  1. Track TPB renewal dates and prepare the renewal packAutomation
  2. Approve and lodge the TPB renewalRegistered tax or BAS agent decides
  3. Track CPD hours per personAutomation
  4. Draft the AML/CTF programme review and assemble evidenceReads and drafts
  5. Approve the AML/CTF programme and risk recordsPartner decides
  6. Renew professional indemnity insurancePartner decides
  7. Report a suspicious matterNever automated

The partner's numbers

  1. Pull the weekly numbers togetherReads and drafts
  2. Read where capacity is goingPartner decides
  3. Watch the lodgement programme against the calendarAutomation

All inclusive

Fully managed AI transformation

We set Lexi up around how your practice works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.

Priyanka Risikesan, founder of LexiLive

Included in your price

  • Custom setup and tool connections
  • Ongoing maintenance and support
  • Lexi's AI usage
  • Lexi Memory
  • Lexi Workspace

Lexi's brain

A memory that gets sharper with every use.

Every conversation. Every decision. Everything you learn along the way. Connected, so the next step builds on the last.

Our proprietary memory layer
included for every LexiLive customer.

MEMORY

We connect to the tools you already use

  • Xero (incl. Xero Payroll)
  • MYOB (Business, AccountRight), MYOB Practice
  • QuickBooks Online
  • Reckon One / Reckon Accounts
  • Xero Practice Manager
  • KA
  • FYI
  • CC
  • WorkflowMax
  • Dext Prepare
  • Hubdoc
  • Ignition (formerly Practice Ignition)
  • ApprovalMax
  • Annature
  • FuseSign
  • DocuSign eSignature
  • Simple Fund 360, CAS 360
  • Class Super, NowInfinity
  • SuiteFiles
  • Microsoft 365 (Outlook, Exchange, Teams)
  • Google Workspace (Gmail, Calendar, Drive)
  • Employment Hero (Employment OS)
  • Deputy

Get started

Built around your practice. Kept working by our team.

We set it up, tailor it to your way of working and keep it running, so you get the value without the extra workload.

  1. Map the work

    We learn how your practice operates and identify the best place for Lexi to help.

  2. Start with one workflow

    We set it up, test it together and make sure it's working as expected.

  3. Keep it useful

    Our team monitors and refines it, so it continues to deliver for your practice.

See where Lexi could help first

Tell us a bit about your practice and we'll show you where AI can make the biggest difference.

Show me where AI can help my business

Lexi does the work. You keep the yes.

Accounting & bookkeeping

Stop chasing the same missing documents.

Lexi prepares the follow-up, keeps the work moving and shows you what needs your decision.

A partner walking the team through a plan in an Australian professional services office
Harbourline StudioBank statement missingFollow-up ready for approval
Show me where AI can help my business

Is any of this yours?

What we see in accounting practices

01Missing documents

The same documents, chased every quarter.

  1. Bank statement missing

    Invoices and receipts are in. The statement is not.

  2. Lexi prepares the chase

    It names the one item still outstanding.

  3. You check it before it goes

    Nothing moves until the client manager says yes.

Prepared by Lexi

Reminder to Harbourline

Ready to check

With the client manager

Client manager

Waits for a yes.

We still need your bank statement.

Waiting for youSent to Harbourline Studio.

02Busy season

The busy season takes over the practice.

  1. Compliance fills the diary

    Follow-ups and other work keep moving to later.

  2. Lexi keeps the board current

    It flags any job about to miss its lodgement date.

  3. You decide what moves

    Nothing moves until the partner says yes.

Prepared by Lexi

Jobs near lodgement

Ready to check

With the partner

Partner

Waits for a yes.

Jobs close to lodgement. Move them?

Waiting for youBoard updated.

03Time capture

A month of work, rebuilt from memory.

  1. The work is done, the time is not

    Calls, reviews and emails, not yet entered.

  2. Lexi drafts the time entries

    From calendar, email and document activity.

  3. You confirm before it bills

    Nothing moves until the client manager says yes.

Prepared by Lexi

Draft time entries

Ready to check

With the client manager

Client manager

Waits for a yes.

Document review and a follow-up call.

Waiting for youSent to WIP.

04Client onboarding

More checks. Another spreadsheet.

  1. The file is in three places

    ID in a folder, screening in an email, a checklist in a spreadsheet.

  2. Lexi assembles the file

    It checks the documents against your AML/CTF programme.

  3. The partner decides the risk

    Nothing moves until the partner says yes.

Prepared by Lexi

Client file

Ready to check

With the partner

Partner

Waits for a yes.

File assembled. The risk call is yours.

Waiting for youRecorded on the file.

Your Lexi workspace

Your week, without the guesswork.

Your week at a glance

Banksia Ledger / Across the practice

This week

Two decisions need a person. Intake notes and proposal follow-ups are running. An engagement draft and a document follow-up are prepared. Document chasing and time capture still have gaps to resolve.

2Waiting on you
2Running
2Done
2Did not happen

The week in view

3
Mon
1
Tue
1
Wed
1
Thu
2
Fri

8 work items across the practice

The detail is ready when you need it.

Harbourline Studio

Quarterly accounts

Document checklist

  • InvoicesReceived
  • ReceiptsReceived
  • Bank statementMissing

The job is waiting on a bank statement. A follow-up has been drafted for review.

Draft follow-up

To Harbourline Studio / Quarterly accounts

Thanks for the invoices and receipts. We still need the bank statement to continue preparing the quarterly accounts.

Client manager reviews before sending.

Waiting on you

Banksia Ledger / Decisions and the work behind them

2 decisions

Decisions and activity

Review the client identification filePractice manager and partner / View decision

Lexi has assembled the file and flagged gaps for review. The practice manager checks it; the partner decides the client risk rating.

Client acceptance stays with the partner.

Review and sign the renewalRegistered person / View decision

The renewal dates have been tracked and paperwork pre-filled. The registered person reviews, signs and lodges it.

Signature and lodgement stay with the registered person.

What Lexi did and why

DonePrepared the engagement letter

Used the work type to prepare a draft. The partner still sets the price and reviews it before sending.

DoneNamed the missing document

Compared the checklist with received files, so the follow-up names the item still needed.

Where the work sits

New enquiries3 records
Waiting on youCollect and check the AML/CTF customer identification file

Reception and new enquiries / Practice manager

RunningDraft the intake note from a call or an overnight voicemail

Reception and new enquiries

DoneDraft the engagement letter from the work type

Reception and new enquiries

Practice compliance1 record
Waiting on youTrack renewal dates and pre-fill the renewal paperwork

Registration, CPD and practice compliance

Proposals and referrals1 record
RunningChase a quiet fee proposal on a schedule

Business development and referrals

Client work2 records
DoneChase the client for exactly the document still missing

Compliance and client work / Client manager

Did not happenA generic reminder goes out, or nothing goes out, while the specific document still missing for a job is not named anywhere.

Compliance and client work / Client manager

Billing and WIP1 record
Did not happenBillable time is rebuilt from memory and a search of the inbox once a month instead of captured as work happens.

Billing, WIP and debtors / Everyone who bills

Practice knowledge

The business context Lexi uses across your workspace

Lexi Brain
The practiceServices and priorities

Banksia Ledger

What we do
Bookkeeping, quarterly accounts and business advisory for established owner-managed businesses.
How we work
A client manager keeps each job moving. Partners review advice, pricing and client acceptance.
What matters this week
Collect missing documents, keep proposals moving and bring decisions to the right person.

From: Practice profile / Service guide

How Lexi uses this

Lexi uses the work type and practice priorities to prepare engagement drafts and organise the weekly overview.

People and rolesWho owns what

The people behind the work

Mia Bennett / Partner
Sets fees, reviews engagement letters and makes client acceptance decisions.
Noah Reid / Practice manager
Checks intake files, coordinates the team and tracks practice renewal dates.
Emma Clarke / Client manager
Owns Harbourline Studio's quarterly accounts and reviews client follow-ups.

From: Team directory / Responsibility guide

How Lexi uses this

Lexi routes intake checks to Noah, partner decisions to Mia and Harbourline follow-ups to Emma.

Working rulesChecks and approvals

How decisions are handled

Engagement letters
Prepare a draft from the work type. Mia sets the price and reviews the letter before it is sent.
Document follow-ups
Name the exact missing item. Use the approved wording; Emma reviews anything outside it.
Practice renewals
Track dates and prepare the paperwork. The registered person reviews, signs and lodges it.

From: Engagement checklist / Client communication guide

How Lexi uses this

These rules explain why an engagement draft can be prepared while its approval still waits for a person.

Client contextHarbourline Studio

Harbourline Studio

Current engagement
Quarterly accounts. Emma Clarke is the client manager.
Documents on hand
Invoices and receipts received. The bank statement is still missing.
Communication preference
Short email follow-ups that name the outstanding document and explain the next step.

From: Client file / Quarterly accounts checklist

How Lexi uses this

Lexi uses this checklist to draft the bank-statement follow-up without asking again for invoices or receipts.

Your work this week

Emma Clarke / Client manager

My workspace

Morning, Emma. A client follow-up and your time entries are ready to check. Lexi has kept the next steps with each assigned job.

3Assigned jobs2Need your review1In progress
Harbourline Studio

Quarterly accounts / Today

Check the bank-statement follow-up

Lexi named the missing document and drafted the email.
Cedar Lane Design

Bookkeeping / Today

Confirm your time entries

Drafted from the job's calendar and document activity.
Northbank Plumbing

Quarterly accounts / Thursday

Prepare the file for partner review

One unmatched transaction needs your check.In progress

What Lexi prepared

Checked Harbourline's document list and drafted a specific follow-up. Prepared Cedar Lane's time entries for you to confirm.

My assigned work

Emma Clarke / Your clients and next steps

3 jobs
Harbourline Studio

Quarterly accounts / Today

Check the bank-statement follow-up

Lexi named the missing document and drafted the email.
Cedar Lane Design

Bookkeeping / Today

Confirm your time entries

Drafted from the job's calendar and document activity.
Northbank Plumbing

Quarterly accounts / Thursday

Prepare the file for partner review

One unmatched transaction needs your check.In progress

Keep the handover with the job

When your checks are complete, Northbank's quarterly accounts go to Mia Bennett for partner review. Advice and sign-off stay with the partner.

Waiting on you

Emma Clarke / Work ready for your review

2 reviews
Harbourline Studio / Check the follow-upMissing bank statement / Draft ready

Thanks for the invoices and receipts. We still need the bank statement to continue preparing your quarterly accounts.

Lexi used the job checklist and the client's preference for short, specific emails. Emma reviews the wording before sending.

Cedar Lane Design / Confirm time entriesToday's bookkeeping / Time draft ready

Client call: 20 minutes. Document review: 35 minutes. Lexi used the calendar and document activity to prepare these entries.

Emma checks the job, duration and description before the time is recorded. Billing decisions stay with the partner.

Practice knowledge

The business context Lexi uses across your workspace

Lexi Brain
The practiceServices and priorities

Banksia Ledger

What we do
Bookkeeping, quarterly accounts and business advisory for established owner-managed businesses.
How we work
A client manager keeps each job moving. Partners review advice, pricing and client acceptance.
What matters this week
Collect missing documents, keep proposals moving and bring decisions to the right person.

From: Practice profile / Service guide

How Lexi uses this

Lexi uses the work type and practice priorities to prepare engagement drafts and organise the weekly overview.

People and rolesWho owns what

The people behind the work

Mia Bennett / Partner
Sets fees, reviews engagement letters and makes client acceptance decisions.
Noah Reid / Practice manager
Checks intake files, coordinates the team and tracks practice renewal dates.
Emma Clarke / Client manager
Owns Harbourline Studio's quarterly accounts and reviews client follow-ups.

From: Team directory / Responsibility guide

How Lexi uses this

Lexi routes intake checks to Noah, partner decisions to Mia and Harbourline follow-ups to Emma.

Working rulesChecks and approvals

How decisions are handled

Engagement letters
Prepare a draft from the work type. Mia sets the price and reviews the letter before it is sent.
Document follow-ups
Name the exact missing item. Use the approved wording; Emma reviews anything outside it.
Practice renewals
Track dates and prepare the paperwork. The registered person reviews, signs and lodges it.

From: Engagement checklist / Client communication guide

How Lexi uses this

These rules explain why an engagement draft can be prepared while its approval still waits for a person.

Client contextHarbourline Studio

Harbourline Studio

Current engagement
Quarterly accounts. Emma Clarke is the client manager.
Documents on hand
Invoices and receipts received. The bank statement is still missing.
Communication preference
Short email follow-ups that name the outstanding document and explain the next step.

From: Client file / Quarterly accounts checklist

How Lexi uses this

Lexi uses this checklist to draft the bank-statement follow-up without asking again for invoices or receipts.

A working estimate for your practice

What it is worth to you

Pick the work. Watch Lexi do it. See what comes back.

Work areas. Tick to count one in your figures; choose its name to watch it run.

A$59,742 back each year

1,024.5 hours back for other work each year.

A$1,245 and 21.3 hours a weekA$4,978 and 85.4 hours a month

This work costs you A$90,828 a year today.

Compliance and client work

  • Lexi Automation
  • Lexi reads and drafts
  • A named person decides

Compliance and client work

  1. Draft the missing-document reminderReads and drafts
  2. Approve and send each missing-document reminderClient manager decides
  3. Read and code source documentsReads and drafts
  4. Prepare bank-feed matchesAutomation
  5. Prepare the BASReads and drafts
  6. Prepare the tax return or financial statementsReads and drafts
  7. Review the prepared workPartner decides
  8. Lodge with the ATORegistered agent decides
  9. Prepare the payroll and superannuation runAutomation
  10. Approve payroll and superannuation releasePartner decides
  11. Track the approved job queueAutomation
  12. Track the lodgement programme and its deadlinesAutomation

Reception and new enquiries

  1. Approve the accounting work call greeting and intake scriptPractice manager decides
  2. Use the approved accounting work call greeting and questionsAutomation
  3. Capture the accounting work call into a draft intake noteReads and drafts
  4. Read web form and referral enquiriesReads and drafts
  5. Approve first-meeting booking rules and confirmation templatePractice manager decides
  6. Book the first meeting into the right person's diaryAutomation
  7. Check whether the practice can act, on capacity, independence and fitPartner decides
  8. Collect AML/CTF customer identification before onboardingReads and drafts
  9. Decide the AML/CTF risk rating and whether to proceedPartner decides
  10. Draft the engagement letter from the work typeReads and drafts
  11. Approve the engagement termsPartner decides
  12. Send, chase and confirm the executed engagementOffice admin decides

Business development and referrals

  1. Draft the fee proposal from the work typeReads and drafts
  2. Approve proposal reminder template and schedulePartner decides
  3. Chase a quiet proposalAutomation
  4. Draft the referral relationship noteReads and drafts
  5. Approve and send the referral notePartner decides
  6. Decide the feePartner decides

Billing, WIP and debtors

  1. Draft time entries against the jobReads and drafts
  2. Confirm the time entriesFee earner decides
  3. Review WIP and decide what to billPartner decides
  4. Approve and raise the invoicePractice manager decides
  5. Approve debtor reminder template, recipients and escalation schedulePartner decides
  6. Chase the overdue ladderAutomation
  7. Decide to write off or escalatePartner decides

Registration, CPD and practice compliance

  1. Track TPB renewal dates and prepare the renewal packAutomation
  2. Approve and lodge the TPB renewalRegistered tax or BAS agent decides
  3. Track CPD hours per personAutomation
  4. Draft the AML/CTF programme review and assemble evidenceReads and drafts
  5. Approve the AML/CTF programme and risk recordsPartner decides
  6. Renew professional indemnity insurancePartner decides
  7. Report a suspicious matterNever automated

The partner's numbers

  1. Pull the weekly numbers togetherReads and drafts
  2. Read where capacity is goingPartner decides
  3. Watch the lodgement programme against the calendarAutomation

All inclusive

Fully managed AI transformation

We set Lexi up around how your practice works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.

Priyanka Risikesan, founder of LexiLive

Included in your price

  • Custom setup and tool connections
  • Ongoing maintenance and support
  • Lexi's AI usage
  • Lexi Memory
  • Lexi Workspace

Lexi's brain

A memory that gets sharper with every use.

Every conversation. Every decision. Everything you learn along the way. Connected, so the next step builds on the last.

Our proprietary memory layer
included for every LexiLive customer.

MEMORY

We connect to the tools you already use

  • Xero (incl. Xero Payroll)
  • MYOB (Business, AccountRight), MYOB Practice
  • QuickBooks Online
  • Reckon One / Reckon Accounts
  • Xero Practice Manager
  • KA
  • FYI
  • CC
  • WorkflowMax
  • Dext Prepare
  • Hubdoc
  • Ignition (formerly Practice Ignition)
  • ApprovalMax
  • Annature
  • FuseSign
  • DocuSign eSignature
  • Simple Fund 360, CAS 360
  • Class Super, NowInfinity
  • SuiteFiles
  • Microsoft 365 (Outlook, Exchange, Teams)
  • Google Workspace (Gmail, Calendar, Drive)
  • Employment Hero (Employment OS)
  • Deputy

Get started

Built around your practice. Kept working by our team.

  1. Map the work

    We learn how your practice operates and identify the best place for Lexi to help.

  2. Start with one workflow

    We set it up, test it together and make sure it's working as expected.

  3. Keep it useful

    Our team monitors and refines it, so it continues to deliver for your practice.

See where Lexi could help first

Show me where AI can help my business

Lexi does the work. You keep the yes.